ࡱ> RTQ` 7bjbjss *J/2222F4|!  $2"h$!!!!!!!6! ! !  z {2' : L!0|! %a @% % 0t  $!!!! |!!!!!d22  SEQ CHAPTER \h \r 1Minutes of the Board of Finance Meeting held on Tuesday, January 17, 2006 at 7:30 p.m. at the Old Lyme Memorial Town Hall Conference Room. Present: Regular Members: Mark Diebolt, Wayne Devoe, Harold Garvin, Christopher Kerr, Andrew Russell, David Woolley Alternate Members: Adam Burrows, Judith Read, Janet Sturges Absent: Regular Members: Alternate Member: Timothy C. Griswold, ex-officio, Doris Johnson, Financial Administrator Guests: Bonnie Reemsnyder, Selectwoman Mr. Diebolt called the meeting to order at 7:32 p.m. Mr. Diebolt thanked Mr. Garvin for chairing last months meeting during the emergency illness of his son. Minutes of December 20, 2005 The minutes of December 20th were reviewed. There being no further corrections noted, a motion was made by , seconded by to approve the minutes as corrected/written/modified. Motion carried. Chart of Accounts Mrs. Johnson reviewed the Chart of Accounts. (The Miscellaneous State Grants amount includes the snow FEMA Grant for $15,000. Under Recycling, unexpected repairs to the recycling truck occurred. The Land Use Planning Counsel is running high for this time of the fiscal year although Planning income is over-budget.) Old Business Honkers Geese Control Company: Wendy Pettit and Ron Rose: (Ms. Read inquired if Mr. Diebolt spoke with Ms. Wendy Pettit of Honkers, the geese control company. Mr. Griswold stated that a meeting would be set up with Open Space Chairman, George James, Mr. Rose and Ms. Pettit to revisit the original contract and terms. Discussion on what kind of the long term future plans are in place for geese control.) Board of Finance Meeting January 17, 2006 Park and Recreation White Sand, Cross Lane and Hains Park Bathhouses/Renovations: (Ms. Read asked about the progress of the bathhouse repairs at Hains Park, Cross Lane and White Sand Beach. Mr. Griswold stated that ongoing discussions of vendor selection and time lines are still occurring between Mr. Rose, Town Sanitarian and Building Official and Park and Recreation Director Don Bugbee. A presentation will be needed to the Board of Finance during the first quarter. The repairs should be starting in a couple of months and completed before the summer season begins. Mr. Woolley asked when the dredging of the Cross Lane pond was scheduled to take place. It was noted that the funding that carried over for several years was taken out of the budget last year because it the work wasnt performed.) (Mr. Griswold stated that because Church Corner was not on the Agenda, a motion is needed in order to open the discussion and vote on it. Therefore, a motion was made by Mr. Woolley, seconded by Mr. Garvin and passed unanimously to add Church Corner discussion to the Agenda. Mr. Griswold distributed a memo regarding Church corner engineering funding. Mr. Griswold stated that, at the last Board of Finance meeting, the Church corner engineer funding options were discussed. The engineering firm from town, Rowley, Hendriks & Assoc., has worked on this project for several years. Over the last three years, the Church Corner committee has refined the detailed plans provided by Hendriks and wants to submit these plans to the CT Dept. of Transportation in order to obtain Federal funding for the project. Hendriks provided the Town with an engineering cost estimate of $13,500, which covered preparing plans for DOT review, and that sum was appropriated by the Board of Finance at its July 19, 2005 meeting. After more discussion with Hendriks, the Board of Selectmen decided to increase the scope of work to include more time for negotiation with the State and for assisting the town with preparing to bid the contract. In addition, Board of Selectmen thought it would be wise to have the volunteer plans reviewed by a traffic safety consultant before have an engineer proceed with the final plans. Quotes were received from Rowley, Hendriks and Assoc., for $20,300 and Anchor Engineering for $52,000. VHB, Inc. of Middletown quoted $2,950 for a traffic safety proposal. Therefore, with the $13,500 already approved and $3,000 for traffic safety proposal, an additional $9,800 would be needed to proceed with the work. Since the Board of Finance has already appropriated $13,500 for this item, it cannot appropriate anything more without Town Meeting approval. The second option would be to take $9,800 from Capital Public Works Projects. Because this budget is only $20,000 and because this $9,800 is not a public works project, this option is questionable. Town Auditor confirmed that the best way to handle this is to request that the voters appropriate the additional funds required and will be added to the Annual Town Meeting Agenda on Monday, January 23, 2006. A motion was made by Mr. Garvin, seconded by Mr. Kerr and passed unanimously to include $9,800 on the call for the January Town Meeting. Motion carried.) Board of Finance Meeting January 17, 2006 (Mr. Griswold stated that the School Crossing Guard issue was not included on the Board of Finance Agenda, therefore, a motion was made by Mr. Russell, seconded by Mr. Kerr and passed unanimously to add the School Crossing Guard discussion to this evenings Agenda. Motion carried. Mr. Griswold stated that the Towns budget does not include funds for the school crossing guard. The town believed that, after renovations to Center School and the driveway, the traffic problems were being addressed and solved. After discussion with the school administration, it was agreed that the town would provide the crossing guard but the school would pay for the related payroll and FICA costs. At the November 15th Board of Finance meeting, the Crossing Guard line item was reviewed. The question is whether it would be best to appropriate the correct amount for the crossing guard to that line item and increase Misc. Town Income by the same amount or to run the income and expense through a clearing account. The Town Auditor recommended the town appropriate the funds to the Crossing Guard line and increase the Misc. Town Income by an equal amount. Accordingly, the Board of Selectmen recommends that the Board of Finance appropriates $10,800 (180 school days x 4 hrs/day x $15) to the Crossing Guard line and increase the Misc. Town Income by the same amount. In addition, an additional $826 ($10800 x 7.65%) should be added to the Social Security line with a like amount added to the Misc. Town Income line. A motion was made by Mr. Devoe, seconded by Mr. Woolley to recommend $10,800 be added to the Crossing Guard line item. Motion carried. Mr. Woolley inquired who paid for the new Center School driveway. Mr. Woolley wanted it noted that he believes the Town should pay for expenses related to the traffic on Lyme Street. Mr. Burrows stated that in the past the Town had paid for the crossing guard. Mr. Griswold stated that any traffic generating organization that wants a policeman pays for one and it should be the same for the school system. The Crossing Guard not only crosses students in front of Center School but also controls traffic at the High School/Middle School Driveway on Lyme Street.) New Business Ordering New 95 Gallon Garbage Cans: (The Regional School District #18 contract negotiations are underway. Teacher salaries are expected to increase by 3% with a percentage of employee contribution towards their medical insurance. There was a discussion on the procedures of negotiation and the role that the Board of Education members play in the process. It was to be noted that the members of the Board of Education put in a lot of time and dedication into the negotiation process in order for it to be obtained in a timely basis. Mr. Burrows stated that historically the State said that it would fund 50% of the education budget but it is only funding 37.5% (5% for Old Lyme). As a result, the burden lies on the local taxpayers.) Board of Finance Meeting January 17, 2006 Selectmans Report (The Annual Town Meeting is scheduled for Monday, Jan 23rd at 7:30 p.m. in the Middle School Auditorium. The Annual Report will be presented with Water as this years theme. Other items on the call are: Citizen of the Year Approval of Jane Marsh as Old Lyme representative to CRERPA Revision to the Parking Ordinance Revision to the Water Pollution Control Authority (WPCA) Ordinance Revision to the Inland/Wetlands Ordinance Acceptance of Machnik Drive and Briar Hill Road as Town Roads Town Treasurer, Bea McLean fell and broke her hip last week. She has been ill since last summer and this new injury will most likely set her progress back. Cathy Frank has been taking on much of Mrs. McLeans responsibilities in the interim. The towns of Lyme and Old Lyme formed a committee to oversee the Town Woods Park Facility. The Committee will evaluate ground maintenance and building needs. The ground maintenance contract will be coming due on July 1st so input will be needed from the Committee concerning its renewal. Mr. Griswold stated that the Open Space Committee recommended the Town purchase the property on Shore Road, next to Cherrystones Restaurant that is used for a driving range. The property could be used as a park or a future Town Hall location. If the Town doesnt buy the property, it will likely be bought by a developer for age-advantaged housing. The Rogers Lake Authority will be drafting a request for proposal to harvest about ten acres of weeds in Rogers Lake near the islands. This would be a trial to determine how successful harvesting is to control the weeds. The Authority knows the two towns need budget information in February, so time is of the essence. Dredging is another costly alternative that will be evaluated over the next few months. The Board of Selectmen received a letter from Dennis Maluzzo urging the Towns Flood and Erosion Control Board to discuss the flooding problems at various beach areas. FEMA has approved funding to reimburse the Town for costs associated with the flooding that took place in the New London County. It is estimated that the Town spent about $6,000. Mr. Griswold participated in interviews at the F Troop Barracks for a new Resident State Trooper to replace Trooper Judd Howes who has accepted a different assignment. Six troopers were interviewed and a new trooper should be selected by the beginning of January. A Hurricane Relief Committee was formed shortly after the devastating hurricanes of Katrina and Rita with a Louisiana county earmarked to receive donated goods. A couple of days ago a group took a trip to Cameron Parish, the largest parish in Louisiana which is located in the southwestern corner of the state on the Gulf of Mexico, bordering the Texas line. Hurricane Rita destroyed 90 percent of the homes in Cameron. Items donated included a 14 ton fire truck from Lyme, gifts, toys, medical supplies, gift cards, books and $20,000 in cash and checks. The donation of the fire truck and the gifts were part of Lyme and Old Lymes plan to adopt-a-town in Louisiana, both personal and financial, with a Gulf Cost town or community that could be sustained over a lengthy period. Another trip to Cameron Parish is being planned for February or March) Board of Finance Meeting January 17, 2006 (The Information Technology Committee announced people may pay taxes on line using a service called E-Tran (electronic transaction) that is through Webster Bank. A 50 cent convenience charge cannot be charged on tax payments, however, it could be for Park and Recreation payments when we are ready to have Park and Rec on line.) (The Board of Finance member roster and meeting schedule for 2006 was distributed. Members were asked to review their information and make appropriate changes.) The next meeting date is scheduled for February 14th, commencing at 7:00 p.m. at the Town Hall. 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